How to Write a Cover Letter Outline and Sample

Eric Stelee
Feb 6, 2023
How to Write a Cover Letter

Making a Killer Cover Letter

If you have just stumbled upon our article after searching for a sample cover letter in Google, we can assure you that we all have used search engines for the same purpose at least once.

Going through the job research process can sometimes be tiring. But after weeks of heavy exploring, you're almost there. You already made the perfect resume, short-listed the jobs you want to apply for, and trained for every interview question. But, suddenly, remember that some of your job titles require a cover letter... Now you are stuck wondering what is a cover letter or how to write it. Fret not; we've got you covered. For all of those details, you've come to the right place.

A cover letter is a document sent with a job application (alongside your CV or resume) providing additional information on the applicant's qualifications and interest in the position. A good cover letter might pique the hiring manager's curiosity and persuade them to carefully examine your application.

In the following paragraphs, you will see that writing a cover letter is a lot simpler than you thought, and you will find all the guides and instructions that are needed, such as choosing font style, size, section spacing, etc. You will learn what is a cover letter for a job and how to write one that lands you the position you deserve.

Guidelines for Cover Letter Format

Before you focus on how to start a cover letter, you need to consider all the instructions that should be followed. Factors for a proper cover letter format are as important in any writing as the content itself. Accurate structuring helps you create a professional first impression., makes the letter easier to read and follow, and demonstrates attention to detail and organizational skills. Also, a well-structured letter can help to stand out among other applicants.

Here are the necessary guides to follow when writing a cover letter for resume:

  • The margins should be set to 1 inch on each side of the page.
  • Always pick an eligible cover letter font, such as Calibri, Verdana, or Arial, and try to keep it between 10-12 font-size points.
  • Left-align all content.
  • Cover letter spacing should be adjusted - 1-1.5 between lines and double spacing between paragraphs.
  • Save and send the file as PDF to preserve formatting and keep the layout intact.
  • Keep the letter concise; reduce the length of cover letters to a one page-document.
  • Name the file as Your Name - Job Title - Cover Letter.pdf

Don't forget to consider all these instructions in your cover letter, as it makes the information more visually appealing, easier to absorb, and ensures that the key content is noticeable to readers. If you also wonder how to write a killer essay, we've got you on that too.

How Long Should a Cover Letter Be?

If you are applying for a new job posting, you want to make sure the cover letter contains the right sections, and its length is appropriate. When you think of how long should a cover letter be, guide yourself with one document page, it can be anything between half a page and a full page. Generally, cover letters could have a word count of 250 to 400 and about 3 to 6 paragraphs.

The format for delivery will also affect how long the letter is. If you send it as an attachment, you may go a little longer, but not beyond a full page. If you send it as the email body, it should lean closer toward the half page.

If you want more clarification, check out good cover letter examples in the paragraph below.

What to Include in a Cover Letter?

If you were interested in how long your letter should be, you might also want to know what to include in a cover letter. Here are some tips for grabbing the hiring manager's attention and securing the interview invitation.

what include in cover letter

Sections to include in your cover letter:

Employer Address - the amount of knowledge you have about the employer will determine how you should approach the cover letter. You should typically include their name; Position; Company name; Address; City, and Country.

Salutation - The opening of a cover letter should begin with this salutation. Here is a sample greeting you may use if you don't have a contact person's name to include.

  • If you have the contact person - Dear Ms. Johnson,
  • If you don't have the name - Dear hiring manager,

Body - The parts of a cover letter's body are where you discuss your qualifications for and interest in the position you're going for.

  • In the opening paragraph, you should include an explanation of your interest in a certain company and express your enthusiasm with an attention-grabbing hook.
  • In the middle or third paragraph, discuss your achievements and most relevant experience, highlighting your qualifications and skills that make you a perfect candidate.

Paragraphs and Bulleted Lists - In a more conventional cover letter, your qualifications are outlined in written paragraphs. You can get all the split components if you look for a free cover letter template.

Closing - It's crucial to conclude your cover letter properly whether drafting a cover letter or sending an email to apply for a job. A proper way to conclude a paragraph is as follows:

As a skilled professional in improving sales numbers, I am eager to prove an asset to your company and considerably submit my application for your interest. I would like to schedule a meeting to define how I can help achieve your aims. I am accessible at your convenience and looking forward to hearing from you.

Thank you for your consideration.


Lana Johnson

These are the things you need to mention in your letter. You can also search for additional cover letter examples online to improve your learning in practice. Meanwhile, if you need paper writers to do your assignments before the due date so you can focus on your application, they can manage it for you with ease.

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Helpful Tips for Crafting a Cover Letter

From the start of the company website, where you find the job description you're now applying for, till the button where you press 'send,' you go through a whole journey which gains you a lot of experience too, including reading this article, where you already learned most of how to write a cover letter.

Still, learning useful tips that can come in handy is always a good idea for creating a winning cover letter.

tips for cover letter

Maintain a Coherent Framework

As it is important in the opening paragraph to write a hook to grab the reader's attention, equally relevant is to consider all the formatting guidelines in your cover letter. Visual clarity is essential since a poorly structured cover letter may rapidly remove you from consideration. Therefore, it's crucial to give your writing's structure just as much thought as its subject matter.

When thinking of how to make a cover letter, keep in mind to stick with the same font and font size within the paragraphs. Many employers use an applicant tracking system that automatically sorts applicants based on specific titles, keywords, or other fields. Complex patterns may make it more difficult for the algorithm to understand and read your letter correctly, which may restrict you from continuing.

If you also search for how to write an article review, you will see that every type of writing has its own formatting.

Address the Cover Letter to a Particular Recipient

We already know that a cover letter for job plays an important role in our job application. In cover letter templates, you can see that the contact person is mostly addressed because that's a relevant aspect of perfect letters. The particular recipient can be a hiring manager, the head of the department, or the director of the company. If you couldn't find the contact info in the job ad, look at the company's website or social networks to determine who the hiring manager is.

Addressing the specific person tells hiring managers that you've written the cover letter for the specific position. Additionally, it demonstrates that you made the effort to research the organization before submitting your application.

A professional cover letter is always well-formatted and addresses the contact person you want to reach out to.

Highlight Your Abilities and Achievements

Putting your achievements front and center is one of the most important components, even in a simple cover letter, but remember not to repeat your resume. If you're making a career switch, state your case. Describe your experience and talents that make you the ideal candidate for the position while outlining what you will contribute to the table. Highlight the attributes and qualities that make you a good fit with their culture.

Make sure to add key phrases from the job posting that apply to your skills. For example, if the job requires organizational and communication skills, mention them in your cover letter if you have them. If an employer uses software that scans skill keywords to evaluate how closely cover letters match the preferred skills, by mentioning these key phrases in your writing, you'll be safe at this stage.

When you create your cover letter template, don't forget to adjust it for every job you apply for. It may take some time, but it's always worth it.

Express Your Excitement

How to end a cover letter is a common question among job seekers. In your closing paragraph, briefly mention your enthusiasm and thank the hiring manager for their consideration. Offering a meeting to discuss further details or how to meet the company's goals is a way to express excitement about applying for this job.

A professional ending greeting, such as ‘best regards,’ ‘sincerely,’ or ‘thank you for your consideration,’ should be used after expressing gratitude for their time. Stay away from overused expressions like ‘yours,’ ‘take care,’ or ‘cheers.’

Considering all the tips and guides we provided in the paragraphs above, you can easily write a cover letter that will get you the job you want and deserve. As well as you can just say, 'write my paper for me,' and it will be done for you in a flash.

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Cover Letter Template for Internship

Suppose you are a student or just graduated and are looking for different opportunities to practice your learnings and gain relevant experience. In that case, you are at the perfect place, to begin with. If you read this article here, you already have the tool to write a perfect cover letter for starting your career. Here is the sample cover letter for internship, which you can use as a template to craft yours even better.

Cover letter for internship

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address]

[Hiring Manager's Name] [Company Name] [Address] [City, State ZIP Code]

Dear Elizabeth Doe,

I'm writing to express my strong interest in your winter internship program with your financial company. I learned about your firm in college, and after getting to know your company closer, I have drawn myself to your work in the audit services industry.

I'm currently pursuing my finance degree with a minor in programming. While I have a broad financial and accounting background, I focus on auditing. I know your company places prominence in the same area, and I'm eager to gain hands-on experience and contribute to the success of your organization. The opportunity to serve as an intern with you will give me the advantage I need to excel in my profession while using what I've gained to impact customers.

In my previous role, I interned at another auditing company, working on different projects for their clients. During this internship, I had the opportunity to learn how to conduct risk analysis and prepare financial statements. I also developed my client communication skills. I assume that my knowledge of auditing so far could be in your interest, as I read that you're expanding your audit team. I'm certain that I can provide value to the community.

I am eager to apply my skills and enthusiasm to your internship program and would appreciate the opportunity to discuss my qualifications and professional background further. Please contact me if you have any questions or want to see my work examples. I am available for an interview at your convenience and can be reached at 428-23-42-213 or via email at

Thank you for considering my application. I am looking forward to meeting with you.

Sincerely, Mary Adams

Professional Cover Letter

If your present employment isn't the right fit for you and you want it to be your former one, then you have all the necessary instructions for crafting a winning cover letter to get you to where you belong. Here is how to write a cover letter for a job, making your letter more professional.

Professional cover letter

Mary Adams


Dear hiring manager,

I'm thrilled to be applying for the web developer position at AngoDevs. I've been programming different and interesting websites since I was 16, so it's always been my passion. I've also been intrigued by AngoDevs since you won the 'Most Creative and User-friendly' award at the 'National Web Developers' contest. I strive to stay on the newest web design and development trends, so I'm applying for this position.

During my current job at CssDevs, I had an opportunity to build a brand-new website from scratch, ahead of schedule and within budget. I started by gathering all the required information from the business and researching users' needs. My aim for all the projects I'd been working on was to solve users' problems with the easiest solutions and exceed our clients' expectations to impress them with my work. I have also built my personal website, which you can see as my work sample on 

The website I built for my previous company was lightning-fast, of course, responsive, and included all the necessary trending features. As an AngoDevs developer, I will bring my skills to improve existing website results and build ones that impress clients and simplify people's everyday lives.

I'm particularly drawn to AngoDevs for the role you serve in the community. As I grow in my career, I plan to help others and contribute to creating an innovative world. I want to run free courses in HTML/CSS and serve as a mentor. I hope this role in your company will give me this knowledge and opportunity.

I'm enthusiastic that I can prove an asset to AngoDevs and considerably submit my application for your consideration. I would like to schedule a meeting to discuss how I can help achieve my desired aims. I am accessible at your convenience and looking forward to hearing from you soon.

Thank you for your time.


Mary Adams

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